Licensing Coordinator

Job Summary

The Licensing Coordinator functions as a liaison between licensors and game studios, communicating effectively to all teams. This position is responsible for the administrative duties in support of the ANA Licensing department. Accuracy of information and attention to detail are key to success in this role.

What will your role involve

• Work with various licensors and internal departments on product and marketing submissions and approvals.
• Accurate tracking of product and marketing submissions, and data entry into licensors’ systems.
• Communicate with licensors to help ensure prompt approval of submissions.
• Review product and marketing submissions with a critical eye and a focus on proper IP usage.
• Attend meetings with both licensors and internal departments, keeping detailed notes and records.
• Communicate licensor feedback to ANA’s development, production, and marketing teams.
• Ability to communicate effectively with internal departments and licensors at all levels of the business.
• Maintain a physical product library of key licensed products.
• Maintain and continuously update library of digital licensed assets.
• Handle the coordination, shipping, and receiving of all sample requests.
• Maintain current and proper knowledge of licensing practices.
• Collect documentation needed for the licensing process.
• Respond to both internal and external requests for information and documentation.
• Ability to use appropriate judgment and problem solving when complications arise.
• Assist with resolving licensing issues as needed.

What do you bring

Position Skills & Qualifications

• Must be able to maintain an extremely high level of confidentiality.
• Must have excellent attention to detail with a high level of accuracy.
• Must have excellent written & verbal communication skills, with the ability to take direction.
• Must have strong organizational and time management skills to handle multiple priorities.
• Must be able to work independently and multi-task different projects.
• Must be adaptable to change in a fast-paced environment.

Education/Experience

• 2-3 years’ experience with administrative responsibilities in an office environment.
• Working knowledge of Word, Excel, PowerPoint, Outlook, Teams, Adobe, and Google Suite.

Hesitant to apply because you don’t have all the experience or qualifications listed? Let us decide! The right candidate doesn’t always match up perfectly on paper. We believe that diverse perspectives and experiences bring fresh ideas and innovation to our team. If you’re passionate about this role and believe your unique background and skills could contribute to our mission, we’d love to hear from you! 

Why join us

• 22 Days of PTO Annually 
• 12 Paid Holidays 
• Medical, Dental, Vision & Life Insurance 
• Competitive 401K Match 
• Paid Parental Leave 
• 2 Paid Volunteer Days Off 
• Flexible & Hybrid Schedules 
• Extensive Game Discounts 
• $250 Annually in Game Bucks 
• Career Growth & Development 
• Mental Health Programs 
• Virtual Healthcare Options 
• Employee Assistance Program 
• Employee Referral Program 

At asmodee, we care about the health and wellbeing of our employees. Our commitment extends beyond the workplace, offering comprehensive healthcare and 401(k) retirement plans, as well as generous paid time off and hybrid schedules to support our team members in every aspect of their lives. We understand the importance of work-life balance, which is why we are proud to provide a competitive total rewards and compensation package, with several benefits listed below. 

Actual compensation for this role is based on several factors, including but not limited to job-related skills, qualifications, experience, market conditions and specific work location. Base Salary Range: $60,000-$65,000.