Organized Play Relationship Coordinator

Job Summary

The Organized Play (OP) Relationship Coordinator is responsible for managing relationships with third-party vendors and partners critical to the success of the Studio’s OP programs. This role focuses on collaborating with external partners to ensure the successful execution of competitive events, judge programs, and tournament software integration. The OP Coordinator ensures smooth communication, project management, and delivery of resources required for OP initiatives. This role requires strong organizational skills, excellent communication, and the ability to juggle multiple vendors needs simultaneously while collaborating closely with internal teams to support the execution of OP programs.

What will your role involve

• Serve as the primary point of contact for third-party vendors supporting Organized Play, facilitating clear and effective communication.
• Coordinate competitive Organized Play events as part of the C3OP program, both domestic and international, by ensuring all logistical and operational needs with external partners are met.
• Manage and nurture relationships with vendors providing services such as judge programs, tournament logistics, and software solutions, ensuring alignment with Studio OP goals.
• Work closely with Asmodee Legal, Leadership and top management on getting contracts with external partners written and signed in a timely manner.
• Collaborate with the Digital Manager to implement Organized Play needs through third-party tournament software platforms.
• Work closely with the OP Producer to facilitate the creation and delivery of content or materials required by vendors, such as event kits, banners, and other marketing assets.
• Monitor and track vendor deliverables, ensuring deadlines are met and addressing any issues that arise.
• Maintain a clear understanding of vendor agreements, scopes of work, and project timelines.
• Assist in the planning, implementation, and facilitation of Studio Organized Play events and tournaments, ensuring smooth vendor coordination.
• Develop metrics and KPIs with Organized Play Manager; generate, analyze and synthesize, and report on third-party vendor contributions, event participation, and performance metrics.
• Collaborate with internal teams to align third-party efforts with overall OP strategies and Studio goals.
• Represent the Studio professionally during interactions with vendors and partners.
• Be an active participant in brainstorming and executing innovative ideas to enhance OP events and programs.
• Take ownership of all assigned projects and deliverables, ensuring timely and effective execution.
• Perform other duties as assigned.

What do you bring

Position Skills & Qualifications

• Strong project management skills, with the ability to juggle multiple vendors, timelines, and deliverables simultaneously. 
• Strong record of time management skills focusing upon on-time deliverables
• Excellent relationship management and communication skills, both written and verbal.
• Exceptional organizational skills and attention to detail.
• Ability to collaborate effectively with internal teams, external partners, and diverse stakeholders.
• Comfortable with domestic and international travel, as well as working nights and weekends during events.
• Familiarity with event logistics and operational workflows.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and project management tools.
• Experience with tabletop games and/or Organized Play programs is a strong plus.

Knowledge & Experience Requirements 

• Bachelor’s degree in Business, Communications, Marketing, or a related field, or equivalent experience.
• 1-3 years of experience in vendor management, project management, or event planning.
• Experience working with third-party software providers is a plus.
• Strong experience in competitive TCG programs is a plus.

Hesitant to apply because you don’t have all the experience or qualifications listed? Let us decide! The right candidate doesn’t always match up perfectly on paper. We believe that diverse perspectives and experiences bring fresh ideas and innovation to our team. If you’re passionate about this role and believe your unique background and skills could contribute to our mission, we’d love to hear from you! 

Why join us

• 22 Days of PTO Annually 
• 12 Paid Holidays 
• Medical, Dental, Vision & Life Insurance 
• Competitive 401K Match 
• Paid Parental Leave 
• 2 Paid Volunteer Days Off 
• Flexible & Hybrid Schedules 
• Extensive Game Discounts 
• $250 Annually in Game Bucks 
• Career Growth & Development 
• Mental Health Programs 
• Virtual Healthcare Options 
• Employee Assistance Program 
• Employee Referral Program 

At Asmodee, we care about the health and wellbeing of our employees. Our commitment extends beyond the workplace, offering comprehensive healthcare and 401(k) retirement plans, as well as generous paid time off and hybrid schedules to support our team members in every aspect of their lives. We understand the importance of work-life balance, which is why we are proud to provide a competitive total rewards and compensation package, with several benefits listed below. 

Actual compensation for this role is based on several factors, including but not limited to job-related skills, qualifications, experience, market conditions and specific work location. Base Salary Range: $60,000-$70,000.